Welcome to TRAC Management Services for Home Owners Associations

 SERVING COMMUNITIES IN THE TRIANGLE SINCE 1988

Professionally Designated CMCA Member of the

 

TRAC Management (Triangle Regional Association Consultants), specializes in the management of condominium, townhome, and home owners associations in the Triangle region of North Carolina. Serving Chapel Hill, Carrboro, Durham, Raleigh & surrounding communities.

TRAC Management will work with your HOA to:

  • Manage your finances and control costs
  • Preserve and maintain your property
  • Plan for the future
  • Organize HOA documents and records
  • Support your Board of Directors

We have the experience needed to help you take the headaches out of running your association. You will benefit from our experience and resources, along with our relationships with the area’s best contractors. We will reduce your worries by getting the job done the right way, the first time. We will apply our broad knowledge to bring you cost effective and timely solutions.

Contact us today to find out how we can help your association better serve you.

About Us

TRAC Management, LLC. has served Homeowners Associations in the Triangle since 1988! We are a team of experienced as a real estate agents, brokers, and property managers.

We offer professional services for HOA’s and board of directors. Request a proposal for your HOA community management services. We want to be part of your team.

 

As an owner of a Hilltop Condo, we couldn’t be more pleased than we are with the management of Tom Whisnant and Trac Management. He is always a timely phone call away, with who to call for quality repair services or other help. He never disappoints.

  •  – Ed Rose, Hilltop Condominiums

———————————

As the current president of the Weatherstone Unit Owners Association, I can vouch for the TRAC Management team’s ability to work with a board and community to meet their needs. We relay on their guidance, responsiveness and their ability to respond quickly to an emergency. I would highly recommend Tom.”

– Jessica Ferrari, HOA President

_______________________

Tom Whisnant began his property management services with us in 2012 and has served us well since then. TRAC Management provides the HOA Board of Directors with financial maintenance, planning and administrative support. As President of the Home Owners Association, I rely upon them and appreciate their knowledge, responsiveness, and resourcefulness.

  • – Matt Drake, HOA President

____________________

A personalized, caring manager. Tom shows his caring by scrupulously checking our vendors. He has a flexible approach to problems and usually finds good solutions. He helps sellers and buyers of property in the community by facilitating anything at needs to be fixed in order that the sale goes through. His is a personable, sweet person, who presents as the face of our neighborhood wherever he goes.   

– R.S., Kirkwood Board member

 

Our Services

 

Our Team believes that good management is more than just good business… it’s an art.

 

Here’s how we do it

 

  • Handle Dues and or assessment billing and collections
  • Send out statements and late notices
  • Handle collection actions working with your HOA’s Attorney
  • Pay all regular bills for the HOA
  • Send owner statements as requested
  • Work with our CPA’s to prepare and file all needed HOA tax documents
  • Help develop annual financial goals and budgets

  • Establish a routine maintenance program
  • Regular inspections of the Property
  • Maintenance of utilities, parking areas and landscaping
  • Assist in drafting bid specifications for work to be done
  • Working with Landscaping Contractors
  • Monitor and coordinate removal of bulky trash items left on the property
  • Monitor cars on your property to be sure all are licensed, insured and inspected and mostly, not abandoned
  • Review and maintain signage, to insure legal compliance as well as benefiting your HOA
  • Maintain and inspect common areas such as mail boxes and trash and recycling areas
  • Periodic checks of all common lighting
  • Periodic checks of common sprinklers, exit lights, fire extinguishers and alarms, as needed
  • Coordinate annual checks of community back-flow prevention devices

  • Keep all insurance documents on file and available
  • Help obtain bids for insurance
  • Work with attorneys and insurance carriers to be sure insurance requirements are met
  • In the event of a loss, help process HOA claims
  • Review Sub-Contractor’s Insurance documents on an annual basis
  • Regular follow-up to be sure all contracted work is being performed

  • Prepare for meetings
  • Prepare Budget Reports
  • Explain and Develop Budgets for your meetings
  • Maintain Important HOA Documentation
  • Make Strategic Plans for the Future

 

  • Website Domain & Hosting Services
  • Maintain Online HOA Member Directory
  • HOA Member’s Area (Password Protected)
  • HOA Online Calendar
  • HOA Blog / News
  • HOA Email Alerts
  • Social Media Management
  • Google Apps

 

Our Team

 

Thomas S. Whisnant, Owner & Senior HOA Manager, CMCA
 

 

Thomas LeGrow, Financial Director
 

 

Virginia Sloop, HOA Community Manager 

 

                                 David Winter, HOA Community Manager                                     

 

                                     Cyndi Whisnant,  HOA Community Manager                                                                                  

 

Rex Whisnant, Administrative Assistant

If you are unsure of whom to contact, feel free to email TRAC@TRACManagement.com 
and a member of our team will be in contact with you within 24 hours.

Contact Us



919-612-5296                                                                                                 TRAC@TRACManagement.com

Find us on facebook