Welcome to TRAC Management Services for Home Owners Associations

 SERVING COMMUNITIES IN THE TRIANGLE SINCE 1988

TRAC Management (Triangle Regional Association Consultants), specializes in the management of condominium, townhome, and home owners associations in the Triangle region of North Carolina. Serving Chapel Hill, Carrboro, Durham, Raleigh & surrounding communities.

TRAC Management will work with your HOA to:

  • Manage your finances and control costs
  • Preserve and maintain your property
  • Plan for the future
  • Organize HOA documents and records
  • Support your Board of Directors

We have the experience needed to help you take the headaches out of running your association. You will benefit from our experience and resources, along with our relationships with the area’s best contractors. We will reduce your worries by getting the job done the right way, the first time. We will apply our broad knowledge to bring you cost effective and timely solutions.

Contact us today to find out how we can help your association better serve you.

About Us

TRAC Management, LLC. has served Homeowners Associations in the Triangle since 1988!

We are a team of experienced as a real estate agents, brokers, and property managers. We offer professional services for HOA’s and board of directors.

Our Services

 

  • Handle Dues and or assessment billing and collections
  • Send out statements and late notices
  • Handle collection actions working with your HOA’s Attorney
  • Pay all regular bills for the HOA
  • Send owner statements as requested
  • Work with our CPA’s to prepare and file all needed HOA tax documents
  • Help develop annual financial goals and budgets

  • Establish a routine maintenance program
  • Regular inspections of the Property
  • Maintenance of utilities, parking areas and landscaping
  • Assist in drafting bid specifications for work to be done
  • Working with Landscaping Contractors
  • Monitor and coordinate removal of bulky trash items left on the property
  • Monitor cars on your property to be sure all are licensed, insured and inspected and mostly, not abandoned
  • Review and maintain signage, to insure legal compliance as well as benefiting your HOA
  • Maintain and inspect common areas such as mail boxes and trash and recycling areas
  • Periodic checks of all common lighting
  • Periodic checks of common sprinklers, exit lights, fire extinguishers and alarms, as needed
  • Coordinate annual checks of community back-flow prevention devices

  • Keep all insurance documents on file and available
  • Help obtain bids for insurance
  • Work with attorneys and insurance carriers to be sure insurance requirements are met
  • In the event of a loss, help process HOA claims
  • Review Sub-Contractor’s Insurance documents on an annual basis
  • Regular follow-up to be sure all contracted work is being performed

  • Prepare for meetings
  • Prepare Budget Reports
  • Explain and Develop Budgets for your meetings
  • Maintain Important HOA Documentation
  • Make Strategic Plans for the Future

 

  • Website Domain & Hosting Services
  • Maintain Online HOA Member Directory
  • HOA Member’s Area (Password Protected)
  • HOA Online Calendar
  • HOA Blog / News
  • HOA Email Alerts
  • Social Media Management
  • Google Apps

 

Our Team

 

       

Thomas S. Whisnant, Owner & Senior HOA Manager, CMCA
Email: tom@tracmanagement.com
Phone: 919-612-5296

 

Thomas LeGrow, Financial Director
Email: tlegrow@tracmanagement.com

 

Virginia Sloop, HOA Community Manager
Email: Virginia@tracmanagement.com

 

David Winter, HOA Community Manager
Email: Dave@tracmanagement.com                                                                                  Phone: 984-439-5181

 

Cyndi Whisnant, HOA Community Manager                                                                             Email: Cyndi@tracmanagement.com                                                                                  Phone: 919-612-2032

Rex Whisnant, Administrative Assistant

If you are unsure of whom to contact, feel free to email TRAC@TRACManagement.com 
and a member of our team will be in contact with you within 24 hours.

Contact Us



919-612-5296                                                                                                 TRAC@TRACManagement.com

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