Our team believes that good management is more than just good business… it’s an art.
Here’s how we do it
- Handle dues and or assessment billing and collections
- Send out statements and late notices
- Handle collection actions by working with your HOA’s attorney
- Pay all regular bills for the HOA
- Send owner statements as requested
- Work with our CPAs to prepare and file all needed HOA tax documents
- Help develop annual financial goals and budgets
- Establish a routine maintenance program
- Regular inspections of the property
- Maintenance of utilities, parking areas, and landscaping
- Assist in drafting bid specifications for work to be done
- Working with landscaping contractors
- Monitor and coordinate the removal of bulky trash items left on the property
- Monitor cars on your property to be sure all are licensed, insured and inspected, and most significantly, not abandoned
- Review and maintain signage to ensure legal compliance as well as benefiting your HOA
- Maintain and inspect common areas such as mailboxes and trash and recycling areas
- Periodic checks of all common lighting
- Periodic checks of common sprinklers, exit lights, fire extinguishers, and alarms, as needed
- Coordinate annual checks of community back-flow prevention devices
- Keep all insurance documents on file and available
- Help obtain bids for insurance
- Work with attorneys and insurance carriers to be sure insurance requirements are met
- In the event of a loss, help process HOA claims
- Review sub-contractor’s insurance documents on an annual basis
- Regular follow-up to be sure all contracted work is being performed
- Prepare for meetings
- Prepare budget reports
- Explain and develop budgets for your meetings
- Maintain important HOA documentation
- Make strategic plans for the future
- Website domain and hosting services
- Maintain online HOA member directory
- HOA member’s area (password protected)
- HOA online calendar
- HOA blog/news
- HOA email alerts
- Social media management
- Google Apps